Policy and Procedure Management

Policies and procedures are the DNA of an organization and are critical for meeting compliance, standards and accreditations requirements. As the number of policies and procedures expand to meet the every increasing needs of internal and external regulations, this seeingly simple tasks becomes complicated.

Policy Management, compliance, standards and accreditation

ComplyScore's Policy Management solution is the key enabler of regulatory compliance, standards and quality initiatives. Its ease of use, simplicity and flexibility make it easily adoptable across the entire enterprise.

FEATURES & BENEFITS

Single repository

Helps quickly locate the required policies and easily find key terms across requirements and policies

Set renewal dates

Ensures policies are reviewed and renewed at regular intervals

Workflow management

View the exact status and assignment of the policy and ensure multi-level signoffs using email notifications and easy dashboard access

Maintain Policy Histories

Maintain historic versions of all policies and create a version of the entire manual as of a given historic date

Receive Feedback

Feedback from the field will be extremely valuable during the policy renewal time

Embed supporting documents

Attach supporting documents to a policy, that are essential to comprehension

Compliance updates

Apart from accessing a single view of all compliance updates, have the ability to add custom updates, send updates for impact analysis and report on updates, impact and follow through tasks

Policy attestation

Ensure that your staff understands and agrees to abide by company policies by integrating policy attestation

Dashboard of key events

Track various policies that are up for renewal, currently being worked on, assigned to you for approval and those that need to be reviewed for change in compliance requirements or organization structure

Role-based access

Certain groups of administration policies can be made visible to other departments, while keeping other policies as private to corporate group.

Usability

User friendly, simple and pleasant. Easy rollout across the organization.

Email

Send automated emails to all the parties that are concerned with changes around a certain policy

Compliance updates

Apart from accessing a single view of all compliance updates, have the ability to add custom updates, send updates for impact analysis and report on updates, impact and follow through tasks

Integrate FAQs

Ensure your team is up-to-date on certain policies by attaching FAQ’s and quizzes

Templates

Choose from a range of templates to maintain a homogenous look and feel to your policy documents

Auto-create tasks

Ensure that certain follow-up tasks are assigned and completed before policy becomes effective

Data import – export

Export updated policies and import staff updates on a scheduled basis

Complete linking

ComplyScore provides complete linking between policies, procedures, regulations and controls to give a clear picture of compliance with various regulations.

CHALLENGES ADDRESSED

Policies need to be reviewed at correct intervals. Some policies renew annually while some in 18 months. Certain regulations require policies to be updated immediately. Given the criticality of the policies and procedures these documents need to be actively monitored and updated.

ComplyScore provides proactive alerts and dashboards to make the task of tracking and managing policy creation and renewal easy.

Many organizations continue to store information regarding policies and procedures in dozens of thick, unwieldy binders. Sifting through this documentation could end up wasting valuable company time and resources.

Multiple people are involved in reviewing and approving the policies. Based on the type, policies need to be routed to different individuals. As the approving individuals make changes the whole process need to be repeated.

By electronic routing and by allowing annotations, the entire process of review and approval extremly streamlined. Multiple individual can work simulateneously speeding up the entire process.

Policies and procedures need to be distributed and be readily available to all employees. Certain policies will need to be targeted to specific employees. In addition, specific policies need attestation. Policies should also be accompanied by job aids to help employees under the policies better. The task of this distribution and managing is enormous. Many organizations simply choose not to get the policies attested.

ComplyScore manages the entire process of distribution, tracking and reminders electronically thus relieving the policy makers hours of admin overheads.

Organizations are confronted with a increasing regulations, guidelines and standards, from FCPA, ISO 27001, FFIEC guidances, PCI-DSS, NERC-CIP, EPA, HIPAA, OSHA, to SOX, RAC audits and Basel, each requiring separate policies and procedures. Same policies can meet reqirements of multiple regulations. It is very important to get a snapshot of which regulations are complied with and which are open.

DESIGNED TO ADDRESS INDUSTRY NEEDS

Healthcare & Hospitals

Contract Management in Healthcare Industry
Hospitals and Healthcare institutions can manage policy and updates across the organization and locations.

Financial Services

Password cracking, Wireless Network Testing, ulnerability Assessment
Financial Services institutions can quickly locate the required policies and easily find key terms across requirements and policies.

Health Insurance

Compliance status, statutory regulations, survey management
Health Insurance companies can deliver greater customer service by automation review and renewal of policies at specific intervals.

Manufacturing

GRC in Manufacturing Industry, Vendor Governance in Manufacturing
Manufacturing companies can maintain historic versions of all policies and create a version of the entire manual.